ODOE Role-Based Kanban Boards

Role-Based Kanban Boards

Audience-specific work boards showing the same service flow translated differently for executives, the IT team, stakeholders, and service owners.

Audience Translation

Show the same work differently depending on who needs to act on it.

The goal of role-based Kanban is not to create four disconnected systems. It is to let the same underlying work appear in the language and decision frame each audience actually needs, whether that means executive tradeoffs, IT blockers, stakeholder waiting points, or service-owner approvals.

Audience: all platform users Use: role-based work visualization Connected to: Operations + Leadership + Stakeholders
mapped
32

Active work items represented across boards

views
4

Audience-specific board models

blocked
7

Items visible as waiting in at least one audience view

clarity gain
High

Expected reduction in status-chasing questions

Executive Board

Executives should see decisions, risk, and outcomes rather than queue noise.

Needs Sponsorship

Approve dashboard automation sequence

Capacity tradeoff needed before next reporting cycle.

In Review

Public data resilience plan

Leadership reviewing phased investment options.

Waiting On Partner

Program owner signoff

Teams governance standard needs business confirmation.

Delivered

Service-status reporting refresh

New leadership summary is now published monthly.

IT Team Board

Operators need visible handoffs, blockers, and validation points.

Ready To Start

REQ-2054 endpoint onboarding

Intake is complete and approver is present.

Assign To AI Operation: Prepare onboarding checklist and required write-back notes.

In Progress

INC-2041 remote access

Diagnostics and vendor packet are active.

Assign To AI Operation: Gather evidence and draft vendor packet under commander review.

Energy Strategy publish prep

Pre-production validation underway.

Assign To AI Operation: Prepare validation checklist and post-release note draft.

Blocked

REQ-2048 access change

Waiting on named manager approval.

Assign To AI Operation: Allowed for approval summary and reminder drafting only.

Ready For Validation

Public data refresh fix

Awaiting end-user and data-owner validation.

Stakeholder Board

Stakeholders need a plain-language view of progress and what is waiting on them.

Submitted

New reporting enhancement

Request received and being shaped for scope.

Under Review

Website content update

Content owner and publishing window are under review.

Waiting On You

Temporary staff access

Manager approval and end date are still needed.

Completed

Teams ownership cleanup

Workspace now has confirmed primary and backup owner.

Service Owner Board

Owners need visibility into approvals, due dates, and dependency risk across their service.

Pending Intake

Service definition gap

Catalog entry update needed before routing rules can mature.

Active Delivery

Runbook expansion

Remote access service owner reviewing new evidence steps.

Dependency Risk

Vendor response lag

Support responsiveness threatens incident recovery target.

Verified

Notification rule refresh

Stakeholder update path validated this month.